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Weddings



Wedding Policy and Procedure


PRE-WEDDING REQUIREMENTS:
Your wedding plans at Centenary begin when you contact our Wedding Coordinator, Julie Scoggins, to determine if your desired date and time are available. Our Wedding Coordinator will contact you within ten days to confirm whether your preferred date and time are available. You may contact Julie via telephone (269-2800, Ext. 501), or by email at Tjscoggins1@yahoo.com.

Upon confirmation, your next step is to print, complete and sign our Wedding Application and Registration Form  and mail these along with your down payment to Centenary in care of our Wedding Coordinator. The forms and down payment must be returned to our Wedding Coordinator within one week of the date being confirmed.

Once you have completed the policy agreement and remitted your down-payment, please contact Keene Howard to arrange your Pre-Marital Counseling sessions. All couples are required to complete these sessions. You may contact Keene via email at keene@lexchurch.com.

TIME FRAME:
Your wedding service is scheduled in a four hour time block. Access to the church on your wedding day is permitted only within this time block. At the start of the time block all wedding members, florists, photographers, etc will be allowed access. For example, a 4:30 wedding would have a time block from 2:00-6:00. This would allow for pictures before and after the wedding. If all pictures are taken prior to the ceremony then a time frame of 1:30 -5:30 would be scheduled for a 4:30 wedding.

Extensions to the four hour time block may be obtained for a fee of $100 per hour. This must be prearranged through the wedding coordinator.

OFFICIATING PASTORS:
Centenary is blessed to have several pastors on our wedding team. As soon as your wedding date is confirmed, a Centenary pastor will be assigned to your wedding, from there, that pastor will make plans to meet with you to discuss your wedding, assist at your rehearsal, and officiate on your special day. Other United Methodist pastors are also authorized to conduct weddings at Centenary.

WEDDING COORDINATOR:
The services of the Wedding Coordinator are a part of every wedding at Centenary. She will provide answers to questions concerning facilities, procedure, rehearsals, decorations, custodial services as well as directing your rehearsal and wedding. A wedding coordinator of the bride’s choosing may also be used so long as our wedding policies are followed and all decisions related to the wedding and rehearsal are approved by our wedding coordinator. Centenary’s wedding coordinator will have full charge of the rehearsal and wedding. Our coordinator is required to be on site for the rehearsal and wedding. Centenary’s coordinator has final say on all matters pertaining to the wedding.

REHEARSAL:
Your rehearsal is a time for you and your wedding party to become familiar with the flow of the wedding service so that you may feel comfortable and confident on your special day. Members of the wedding party must keep in mind that throughout the entire rehearsal they are in a holy place dedicated to the worship of God. Wedding parties and guests are expected to dress and act accordingly. Your rehearsal is scheduled for 1 hour, and therefore all members of the wedding party should be on time and ready to start at the appointed hour. The wedding coordinator will provide you with a timeline of the events of your wedding service and will help insure that the ceremony runs smoothly. The organist and sound technician will not be present at the rehearsal. Rehearsal time is available with Centenary’s musician for an additional fee.

COMMUNION:
Since the marriage service is worship, the celebration of the Holy Communion may be included as a part of your wedding ceremony. United Methodist practice and tradition instructs that if communion is included in your service, then "not only the husband and wife, but the whole congregation are to be invited to receive communion" (United Methodist Book of Worship). If you choose to have communion served, you will be responsible for providing the bread and juice. The pastor and Wedding Coordinator can help you with the details.

WEDDING MUSIC:
Your wedding is first and foremost a service of worship that celebrates God’s role in your life and asks Him to bless and sanctify your wedding and marriage. Therefore, careful consideration should be given to the selection of all music to be used in your wedding so that it is appropriate for a Christian worship service. All music must be approved by our Wedding Coordinator three weeks prior to the rehearsal. This includes all vocal lyrics which will be sung during your ceremony. Centenary asks that there only be live music played during your complete ceremony. Music on CD can be played by our sound technician for vocal backup only.

Centenary will provide a pianist/organist for your ceremony. Additional musicians are available on a contract basis. The wedding coordinator is available to assist you with these arrangements.

DECORATIONS:
The Sanctuary has four sections of seating with a center aisle and the décor is green and gold. The chapel has two sections with a center aisle and the décor is red. The Sanctuary and Chapel both have organs. Plants, religious articles, Christmas/Easter decorations may not be moved. Fresh flowers may not be thrown in the center aisle (silk only) and an aisle runner is not permitted. No tacks, pins, nails, screws, glue, tape or items that could damage the furnishings or buildings may be used.

The following items are available at no additional cost:  
• Two seven-arm candelabras (candles provided)
• Unity Candle (candles provided)
• Pew candles
• Kneeling Bench
• Window Hurricanes (Chapel only)
• Guest Register Stand
• Easel for Picture

PHOTOGRAPHY / VIDEOGRAPHY / Video Presentation
Flash photography in the service is not permitted once the ceremony has begun, that is, following seating of the mothers. The photographer may take aisle shots of the processional half way down the aisle, but not at the front of the Sanctuary. Following the processional, all photographers must remain in the rear of the church. Once the ceremony has started videography is permitted at various locations but must be stationary. Prior to the ceremony videography is permitted throughout the Sanctuary. All photography and videography should not interfere with the sanctity of the wedding ceremony. Upon meeting the photographer, the wedding coordinator will review the guidelines and discuss placement during the ceremony along with any needs the photographer might have. However, it is the responsibility of the wedding couple to discuss Centenary’s policies, which they have signed in agreement, with the photographer before the weekend of the wedding.
Centenary does not have the technical capabilities to support video or slide presentation.

FEE STRUCTURE AND PAYMENTS:
For purposes of our wedding policy, a couple qualifies for the member fees if the bride or groom is a member, or a parent or a grandparent, is a member of Centenary.

Wedding Fees for Members of Centenary:
• Members are not charged for use of the Sanctuary (seating of over 800 people) or Chapel (seating of approximately 175 people)
• $875 Service Fee (Inclusive of wedding coordinator, set-up/clean-up, sound technician, piano/organist on day of the wedding only, pre-marital counseling and pastoral honorarium.)
• Total Fee: $875.00

Wedding Fees for Guests of Centenary:
• $375 Payment for Sanctuary (seating of over 800 people)
• $275 Payment for Chapel (seating of approximately 175 people)
• $875 Service Fee (Inclusive of wedding coordinator, set-up/clean-up, sound technician, piano/organist, pre-marital counseling and pastoral honorarium.)
• Total Fee: $1250.00 for Sanctuary Wedding; $1150.00 for Chapel Wedding

Payment Terms:
A $250 deposit is required to reserve your wedding date. The deposit and application are due within one week following approval of your wedding date. The remainder of the fees must be paid in full 30 days prior to the wedding. This deposit will be applied to the total balance due.

Cancellation:
If you cancel your wedding 30 days or more prior to your date you will be refunded your deposit less a $100 cancellation fee. If you cancel your plans less than 30 days before your wedding date, the entire deposit will be forfeited.

Wedding Reception:
We offer our Foundry, Fellowship Hall and Courtyard for member receptions. Please contact our wedding coordinator for further details, policies and fees.

Wedding Party Responsibility:
You are responsible for any damage to the facility.
Any member of the wedding party who is under the influence of alcohol or drugs will not be permitted to participate in the rehearsal or wedding. There are to be no alcoholic beverages on church premises, including church parking lot, at any time. Violation of this policy will result in the cancellation of the wedding.
Centenary is a tobacco-free facility. There is no smoking allowed inside the buildings or outside the Sanctuary and Chapel. There are designated smoking areas available. Please see the wedding coordinator for further details.

Centenary United Methodist Church is not responsible for personal items such as wedding dresses, purses, silver to be used at receptions, etc, if lost, stolen or damaged. Please entrust your valuables to a reliable party.

We ask that you review, review, review! An initial reading of our policies and procedures is not sufficient. Please review this document a month before the wedding and again a week before your ceremony. You will not remember every detail and it is your responsibility, as per the agreement you sign, to fully comply with the guidelines. This is important to Centenary because we want you to have a wedding experience as meaningful, memorable and enjoyable as possible.